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The Researching Paralegal

~ Articles and Research for Legal Professionals

The Researching Paralegal

Category Archives: Legal Ethics

Attorney Fee Awards For Misconduct On A Winning Streak In Federal Court.

27 Saturday Jun 2015

Posted by Celia C. Elwell, RP in Intellectual Property, Legal Ethics, Patent Law, Sanctions

≈ Comments Off on Attorney Fee Awards For Misconduct On A Winning Streak In Federal Court.

Tags

Dennis Crouch, Lawyer Misconduct, Legal Ethics, Patent Law, PatentlyO Blog

Federal Circuit: Bad Lawyering! = Sanctionable Litigation Misconduct, by Dennis Crouch, PATENTLYO Blog

http://tinyurl.com/qylp9zq

“The opinion here was authored by Judge Dyk and joined by Chief Judge Prost and Judge Bryson.(Read the decision: Gamma v. CSU).”

Attorney fee awards have been on a hot-streak since the Supreme Court’s 2014 Octane Fitness decision lowering the standard for proving an ‘exceptional case’ under 35 U.S.C. § 285.

Under the statute, a district court judge is empowered to award ‘reasonable attorney fees to the prevailing party’ to a patent infringement lawsuit, but only in ‘exceptional cases.’ Id. In Octane Fitness, the Supreme Court gave the lower court fairly wide latitude in deciding exceptional case judgment and the award of fees. In particular, courts are given authority to consider the totality-of-the-circumstances when determining whether a fee award is appropriate. In the parallel case of Highmark, the court held that those lower-court determinations should be given deference on appeal. . . .

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Professional Civility In The Legal Profession.

27 Saturday Jun 2015

Posted by Celia C. Elwell, RP in Legal Ethics, Professional Civility, Rules of Professional Responsibility

≈ Comments Off on Professional Civility In The Legal Profession.

Tags

Legal Ethics, Paul N. Luvera, Plaintiff Trial Lawyer Tips, Professional Civility

What About Professional Civility In The Law? by Paul N. Luvera, Plaintiff Trial Lawyer Tips  

http://plaintifftriallawyertips.com/what-about-professional-civility-in-the-law

The subject of professional civility has been widely discussed and promoted in the past few years. Some states have incorporated the requirement in their oath of attorneys. All of the states  have emphasized it in recent years. The United  States Supreme Court, the ABA and even The National Judicial College promote the principles of civility. Here, for  example,  is part of the language of the core principles from the Judicial College written for judges  nationally:

‘Civility encompasses a form of courtesy and behavior and speech that is essential to the role of courts in a democratic society. It is therefore, important that all involved with the court – judges, attorneys, jurors, witnesses, court staff, parties – act with civility to ensure the fair administration of justice and resolution of disputes . . . . Civility in action and words is fundamental to the effective and efficient functioning of our system of justice and public confidence in that system.’

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Let’s Think About Going Paperless.

19 Friday Jun 2015

Posted by Celia C. Elwell, RP in Economics, File Naming Conventions, Law Office Management, Legal Ethics, Legal Technology, Office Procedures, Scanners, Technology, Technology, Time Management

≈ Comments Off on Let’s Think About Going Paperless.

Tags

Andrew Kucera, Law Office Management, Legal Technology, Rocket Matter, Scanners, Tim Baran

How One Law Firm Went Paperless: An Interview with Andrew Kucera, by Tim Baran, Rocket Matter

http://tinyurl.com/noy2suz

For years, law firms have talked about going “paperless.” It took some time to catch on. Scanners were sometimes more trouble than they were worth. It took money and many hours to convert all the files to a paperless system. It sounded like a good idea, but not everyone was convinced.

Things have changed. These days, going paperless makes good sense and good economics. No more filing or indexing pleadings? I can live with that.

This post from Rocket Matter makes good sense. If you decide to go that route, do not start until you look into file naming conventions. Pick one that is logical and easy to understand. Now you are on your way. -CCE

While putting together the Paperless Law Office E-Book, we thought, who better to learn from than a firm who went through the process? So we interviewed Andrew Kucera who was instrumental in helping move six-person Cuttone & Kucera, PC (now, Cuttone & Associates), a real estate and business law firm in Fresno, California, to a paperless operation. . . .

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Another Major Hack. Checked Your Law Firm’s Cyber Security Lately?

05 Friday Jun 2015

Posted by Celia C. Elwell, RP in Computer Forensics, Confidentiality, Cybersecurity, Disaster Preparedness, Law Office Management, Legal Ethics, Legal Technology, Technology, Technology

≈ Comments Off on Another Major Hack. Checked Your Law Firm’s Cyber Security Lately?

Tags

Brian Focht, Client Confidentality, Computer Security, Hackers, Legal Ethics, The Cyber Advocate

The Real Reason You Need Cyber Liability Insurance, by Brian Focht, The Cyber Advocate

http://tinyurl.com/p8y5k2y

Another day, another hack. Yesterday brought news that four million current and former government employees may have had their personal information stolen by Chinese hackers.

Of course, this comes on the heels of what has been a staggering 18 months of hacks. Starting with the Home Depot and Target hacks, we’ve been barraged with story after story about major companies and retailers being hacked for their customers’ data. It’s not just big companies and big-box retailers, though. Law firms are increasingly the target of hackers, due to a combination of factors including relatively lax security and large quantities of organized, valuable information. . . .

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BALLOTPEDIA’s Judicial Misconduct Reports.

25 Monday May 2015

Posted by Celia C. Elwell, RP in Judges, Legal Ethics

≈ Comments Off on BALLOTPEDIA’s Judicial Misconduct Reports.

Tags

BALLOTPEDIA, Judges, Misconduct Reports, U.S. Politics

BALLOTPEDIA *an interactive almanac of U.S. politics

BALLOTPEDIA has all types of interesting information. If you want to browse, here is the link to its Index of Contents: http://tinyurl.com/k8u4p6h. The section that caught my eye was its monthly judicial Misconduct Report.

http://ballotpedia.org/Misconduct_Report

Misconduct Reports

The monthly Misconduct Report discusses judges facing complaints or formal charges of judicial misconduct across the nation. The report includes updates about judges charged with misconduct during previous months, as well as the results of completed investigations. Note that any misconduct or other charges mentioned in our stories should be considered allegations, unless otherwise indicated. . . .

 

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Yes, Lawyers Have An Ethical Duty Of Technology Competence.

23 Saturday May 2015

Posted by Celia C. Elwell, RP in Law Office Management, Legal Ethics, Rules of Professional Responsibility, Technology, Technology

≈ Comments Off on Yes, Lawyers Have An Ethical Duty Of Technology Competence.

Tags

Law Sites Blog, Legal Ethics, Legal Technology, Luddite, Model Rules of Professional Conduct, Robert Ambrogi, Technology Competence

13 States Have Adopted Ethical Duty of Technology Competence, by Robert Ambrogi, Law Sites Blog

http://www.lawsitesblog.com/2015/03/11-states-have-adopted-ethical-duty-of-technology-competence.html

If this standard has not yet hit your state, it is only a matter of time. If technology intimidates you, take a deep breath and jump in. I promise the water is nice and warm. As technology has evolved, it has become more intuitive, which makes it easier to learn.

Regardless of whatever excuse you use to avoid updating technology in your law office, you cannot avoid the requirement imposed by an ethical duty. It is not a question of whether your state’s bar association will adopt this standard – it’s when.

Paralegals and other legal support staff — same goes for us too. -CCE

[Update: It is now 14 states. See my 3/27/15 post on the rule’s adoption in Massachusetts.]

In 2012, something happened that I called a sea change in the legal profession: The American Bar Association formally approved a change to the Model Rules of Professional Conduct to make clear that lawyers have a duty to be competent not only in the law and its practice, but also in technology. . . .

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West Virginia Supreme Court of Appeals Rules On Fee-Splitting Between Lawyers and Non-Lawyers.

09 Saturday May 2015

Posted by Celia C. Elwell, RP in Contract Law, Legal Ethics, Paralegals/Legal Assistants, Rules of Professional Responsibility, Unauthorized Practice of Law

≈ Comments Off on West Virginia Supreme Court of Appeals Rules On Fee-Splitting Between Lawyers and Non-Lawyers.

Tags

Contracts Prof Blog, Fee-Splitting, Jeremy Telman, Legal Ethics, Non-Lawyers, Rules of Professional Conduct

West Virginia Supreme Court of Appeals Refuses to Enforce Unethical Fee-Splitting Agreement, by Jeremy Telman, Contracts Prof Blog

http://tinyurl.com/pxrloyc

Gary Rich and Joseph Simioni met in connection with an asbestos case involving West Virginia University. Rich is an attorney. Simioni has a J.D. but was never admitted to the bar. Starting in the 1990s, the two men collaborated on two additional asbestos cases and contracted with out-of-state law firms to help them class action litigation. It appears that until 2002, the men agreed that they would split the proceeds of their work 50/50. but then Rich announced there would be an 80/20 split in his favor. The parties then proceeded on this basis and committed their agreement to writing in 2005.

Rich now contends that he was under the impression that Simioni was a licensed attorney, and he did not realize that Simioni was not licensed until 2000 or 2001. He consulted with the former Chief Lawyer Disciplinary Counsel of the West Virginia State Bar, who told him that Sinioni ‘might not be able to get paid ethically.’

Simioni eventually filed sued in District Court against the out-of-state law firms, seeking recovery based in quantum meruit, unjust enrichment and breach of an implied contract. The District Court certified the following question to the Supreme Court of Appeals:

Are the West Virginia Rules of Professional Conduct statements of public policy with the force of law equal to that given to statutes enacted by the West Virginia State Legislature?

The Supreme Court of Appeals answered in the affirmative, at least with respect to Rule 5.4 of the Rules of Professional Conduct. which prohibits fee-sharing between lawyers and non-lawyers. The Court held for the first time (but based on numerous authorities) that fee-sharing agreements between lawyers and non-lawyers violate public policy. . . .

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Would You Report A Data Breach At Your Law Firm?

10 Friday Apr 2015

Posted by Celia C. Elwell, RP in Cybersecurity, Discovery, E-Discovery, Law Office Management, Legal Ethics, Legal Technology

≈ Comments Off on Would You Report A Data Breach At Your Law Firm?

Tags

Cybersecurity, Data Breach, Doug Austin, E-Discovery, eDiscoveryDaily Blog

Has the Law Firm Holding Your Data Ever Suffered a Breach? You May Never Know: eDiscovery Trends, by Doug Austin, eDiscoverydaily Blog

http://tinyurl.com/lruvc2j

In February, we discussed a report about data breach trends in 2014 and how those trends compared to data breaches in 2013. That report provided breach trends for several industries, including the healthcare industry, which suffered the most breaches last year (possibly because stolen health records are apparently worth big money). But, according to a recent report, you won’t see any trends for law firms because the legal profession almost never publicly discloses a breach. . . .

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Attorney Refusing Mental Health Eval Is Suspended By Florida Bar Association.

06 Monday Apr 2015

Posted by Celia C. Elwell, RP in Attorney Discipline, Legal Ethics, Rules of Professional Responsibility

≈ Comments Off on Attorney Refusing Mental Health Eval Is Suspended By Florida Bar Association.

Tags

Attorney Discipline, Florida Bar Association, Legal Ethics, Legal Profession Prof, Mental Health Evalution, Mike Frisch

Attorney Suspended For Refusing Mental Health Evaluation, by Mike Frisch, Legal Profession Prof

http://lawprofessors.typepad.com/legal_profession/2015/04/attorney-suspended-for-refusing-mental-health-evaluation.html

Janice L. Jennings, P.O. Box 103, West Palm Beach, suspended for 91 days, effective immediately, and indefinitely thereafter, until she complies with the terms and conditions set forth in a Feb. 19 court order and demonstrates rehabilitation. (Admitted to practice: 1985) Jennings refused The Florida Bar’s request that she schedule a mental health evaluation with Florida Lawyers Assistance. The request came after the Bar learned of a written filing and statements in which Jennings advised the court, among other things, that her former employer had caused the implantation of a microchip in her left ear that was designed to harm and disrupt her ability to function. (Case No. SC14-1218)

The Tampa Bay Times reported on the situation in June 2014

A June 16 Times article showed that she had been  telling federal judges for more than a decade that she was the victim of mind control and torture, with no apparent effect on her license to practice law….

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This Is So Wrong On So Many Levels.

03 Friday Apr 2015

Posted by Celia C. Elwell, RP in Ethics, Lawyer Supervision, Legal Ethics, Paralegals/Legal Assistants, Supervising Support Staff

≈ 1 Comment

Tags

Legal Ethics, Litigation, Paralegals, The Law for Lawyers Today, Thompson Hine LLP, Tom Feher

Florida Lawyers Face Disciplinary Charges After Representing “Bubba the Love Sponge Clem” Blog, by Tom Feher, Thompson Hine LLP, The Law for Lawyers Today, © Copyright 2006-2015 Globe Business Publishing Ltd (with hat tip to William P. Statsky!)

http://www.lexology.com/library/detail.aspx?g=7369afdc-2305-4a44-aa15-ee76a6effe33

There has been a long, ongoing discussion in our profession about whether paralegals should have a certain level of paralegal education or whether it is sufficient to have experience alone. This article makes a good argument that, one way or another, in-depth education in legal ethics is critical for paralegals and all support staff. This subject deserves, and needs, special attention.

We make the mistake of thinking that lawyers know every nuance to supervising paralegals, and that is not always the case. It is not enough pick up a short review of legal ethics at a CLE seminar. You should be brushing up constantly, just as you would court rules or any other integral part of your job.

This example is one of the most extreme ethical violations I have ever seen by paralegals and attorneys. You cannot make up this stuff. -CCE

Sometimes our lessons come in more bizarre ways than others. As reported by Law360 last week (subscription required), three Florida lawyers were charged by disciplinary authorities over a January 2013 incident involving the firm’s paralegal. The three lawyers were defending defamation claims against their client, who was a local radio talk show host known as ‘Bubba the Love Sponge Clem.’ The plaintiff was another radio personality.

Reports at the time suggested that, on the evening after the media-focused defamation trial started, the defense firm’s paralegal spotted plaintiff’s counsel at a local bar near his home. She contacted lawyers at her firm, returned to the bar with a friend, and sat down next to opposing counsel. Over the next two hours, the paralegal is reported to have lied about where she worked, flirted with opposing counsel and ordered drinks, including buying defense counsel a vodka cocktail and shots of Southern Comfort. She also stayed in touch with the three lawyers from her firm, sending them more than 90 texts and emails over the course of the evening. . . .

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Lawyer Sanctioned For Throwing Paralegal Under The Bus To Explain Mistake To Court.

24 Tuesday Mar 2015

Posted by Celia C. Elwell, RP in Attorney Discipline, Lawyer Supervision, Legal Ethics, Paralegals/Legal Assistants, Rules of Professional Responsibility, Supervising Support Staff

≈ Comments Off on Lawyer Sanctioned For Throwing Paralegal Under The Bus To Explain Mistake To Court.

Tags

ABA Journal, Debra Cassens Weiss, Lawyer Supervision, Legal Ethics, Paralegals

Judge Sees ‘Self-Congratulatory Blather’ In Biglaw Brief; Paralegals Blamed For Error, by Debra Cassens Weiss, ABA Journal (with hat tip to William Statsky!)

http://tinyurl.com/na9l6gy

A Florida bankruptcy judge overseeing a fight between investors in a shuttered fashion mall made no secret of his dissatisfaction with a Duane Morris pleading during a sanctions hearing on Friday.

U.S. Bankruptcy Judge John Olson said the law firm appeared to be throwing a paralegal ‘under the bus’ when it blamed her for a mistaken court filing, and its sanctions brief was lacking the proper tone, the Daily Business Review (sub. req.) reports.

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Why Aren’t All Lawyers And Law Students Trained In E-Discovery And Should They Be?

07 Saturday Mar 2015

Posted by Celia C. Elwell, RP in Continuing Legal Education, Diligence, Discovery, E-Discovery, Ethics Opinions, Federal Rules of Discovery, Legal Ethics, Technology

≈ Comments Off on Why Aren’t All Lawyers And Law Students Trained In E-Discovery And Should They Be?

Tags

Ball In Your Court Blog, CLE, Craig Ball, E-Discovery, Legal Ethics, Technical Competency

The Conundrum of Competence in E-Discovery: Need Input, by Craig Ball, Ball In Your Court Blog

https://ballinyourcourt.wordpress.com/2015/03/07/the-conundrum-of-competence-in-e-discovery-need-input/

I frequently blast lawyers for their lack of competence when it comes to electronic evidence. I’m proud to be a lawyer and admire all who toil in the fields of justice; but I cannot hide my shame at how my brilliant colleagues have shirked and dodged their duty to master modern evidence.

So, you might assume I’d be tickled by the efforts of the American Bar Association and the State Bar of California to weave technical competency into the rules of professional conduct. And I am, a little. Requiring competence is just part of the solution to the competence crisis. The balance comes from supplying the education and training needed to become competent. You can’t just order someone who’s lost to ’get there;’ you must show them the way. In this, the bar associations and, to a lesser extent, the law schools have not just failed; they’ve not tried to succeed.

The legal profession is dominated by lawyers and judges. I state the obvious to expose the insidious: the profession polices itself. We set the standards for our own, and our standard setters tend to be our old guard. What standard setter defines himself out of competence? Hence, it’s extraordinary that the ABA commentary to Model Rule 1.1 and the proposed California ethics opinion have emerged at all.

These laudable efforts just say ‘get there.’ They do not show us the way. . . .

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How A Dental Board Decision Could Affect The Business of Practicing Law.

07 Saturday Mar 2015

Posted by Celia C. Elwell, RP in Federal Trade Commission, Government, Legal Ethics, Paralegals/Legal Assistants, Rules of Professional Responsibility, Supervising Support Staff, Unauthorized Practice of Law, United States Supreme Court

≈ Comments Off on How A Dental Board Decision Could Affect The Business of Practicing Law.

Tags

Anti-trust, Board of Dental Examiners, Federal Trade Commission, Forbes, Ken Friedman, LegalZoom Inc., Monopoly, Non-Lawyers, Unauthorized Practice of Law

Could Dental-Board Decision Unlock Lawyer Control Of State Bar Regulations?, guest post Ken Friedman, Forbes

(Mr. Friedman is the Vice President of Legal and Government Affairs for LegalZoom Inc.)

http://www.forbes.com/sites/danielfisher/2015/03/04/dental-board-decision-could-unlock-lawyer-control/

Many state regulatory agencies are controlled by active members of the very professions they oversee. Last week, this fox-and-hen-house scenario was addressed by the United States Supreme Court, which ruled that such agencies are not immune to federal antitrust laws unless their actions are actively supervised by politically accountable government officials. While the case dealt specifically with dentistry (teeth whiteners everywhere, rejoice!), the ruling will have far broader ramifications for many professions, including how the practice of law is regulated.

In North Carolina State Board of Dental Examiners v. Federal Trade Commission, the Supreme Court upheld the FTC’s ruling that the Dental Examiners violated antitrust laws when they sent dozens of ‘cease and desist’ letters to teeth whiteners, claiming that they were engaged in the ‘unauthorized practice of dentistry.’ The letters and other strong-arm tactics worked – dentists in North Carolina established a monopoly over teeth-whitening services until the FTC intervened.

The Dental Examiners monopolistic campaign was modeled after a similar, if less successful, campaign engaged by the North Carolina State Bar.

The Supreme Court’s decision will have broad positive effects throughout the country. The Court’s ruling recognizes that letting professionals enforce their own monopolies creates a ‘real danger’ that they will act to further their ‘own interests,’ rather than the public interest. These practices increase prices to the detriment of consumers while decreasing consumer choice. The Court recognized that the problem is far worse when the boundaries of the state-granted monopoly are not ‘clearly articulated and affirmatively expressed as state policy,’ and the professionals are given the power to decide what is the ‘unauthorized practice’ of their profession.

This lack of clarity is not uncommon. For example, Rhode Island opens the door to this defining the unauthorized practice of law as the ‘doing of any act for another person usually done by attorneys at law in the course of their profession.’ They list a few examples, ‘without limiting the generality of the definitions.’

The active supervision concept is important. While the requirement is ‘flexible and context-dependent,’ the Court made clear that the ‘supervisor must review the substance of the anticompetitive decision, not merely the procedures followed to produce it.’ The supervisor cannot be a market participant and needs to have the power to veto or modify decisions. This will require significant interaction.

Regulating the practice of law is the classic example of active market participants protecting their monopoly. In its amicus brief, the NCSB states that its authority is vested in the State Bar Council, 65 of whose 68 members are lawyers.

The threat this poses is not idle. . . .

Continue reading →

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Don’t Have A PIN Lock On Your Phone? Hope Your Malpractice Insurance Is Up To Date.

16 Monday Feb 2015

Posted by Celia C. Elwell, RP in Android Phones, Attorney Discipline, Blackberry Phones, Cell Phones, Confidentiality, Cybersecurity, E-Filing, Emails, iPad, iPhones, Law Office Management, Legal Ethics, Legal Technology, Malpractice, Office Procedures, Passwords, Rules of Professional Responsibility, Supervising Support Staff, Technology, Technology

≈ Comments Off on Don’t Have A PIN Lock On Your Phone? Hope Your Malpractice Insurance Is Up To Date.

Tags

Android Phones, Confidentiality, Cybersecurity, DARKReading, Ed Hansberry, InformationWeek©, iPhones, Legal Ethics, Malpractice, PIN Lock, Smart Phones

Most Consumers Don’t Lock Mobile Phone Via PIN, by Ed Hansberry, DARKReading, InformationWeek©

http://tinyurl.com/plw76ut

My guess is that most people who use a smart phone access some kind of confidential information, such as your bank account or conversations with a client or the office. If you do not have a PIN lock on your smart phone, this truly is special kind of stupid.

This is not a hard one to understand. If you use your cell phone to communicate with clients, sync your phone to your office computer and docket, or attach yourself to your office and confidential information – without taking simple, basic security measures – you are  inviting a dangerous breach of confidentiality. -CCE

44% of respondents say it’s too much of a hassle, new survey reports.

People put a lot of sensitive info on their phones, but they often give little though to how secure their data is. In a survey by a security company, over half of the respondents said they didn’t bother with a PIN lock. This takes on a whole new dimension when you begin to understand how many of these people keep corporate data on the device.

Losing an unlocked phone can be far worse than losing a wallet. Emails on the device alone can reveal a wealth of information about the person, including where they bank, where they live, names of family members, and more. If company email is on the device, and it often is, there can be competitive information, salaries, system passwords, etc. If any of those emails contain links, often clicking on it will take you into the website, be it Facebook or a corporate portal.

According to Confident Technologies, 65% of users have corporate data on their phone, even though only 10% actually have a corporate issued device.

For that majority that don’t lock their phone at all, 44% said it is too much of a hassle to lock it and 30% said they weren’t worried about security. These are likely the same people that store things like social security numbers, passwords, and other sensitive information in text files or basic note applications. They may even store their computer’s password on a Post-It Note in their center desk drawer. . . .

Continue reading →

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You Could Be Unintentionally Violating Client Confidentiality In Public.

10 Tuesday Feb 2015

Posted by Celia C. Elwell, RP in Confidentiality, Legal Ethics, Legal Technology, Technology

≈ Comments Off on You Could Be Unintentionally Violating Client Confidentiality In Public.

Tags

Client Confidentiality, Inadvertent Disclosure, Lawyerist Insider, Lawyerist.com©, Legal Ethics, Public Wi-Fi

If You Are Reading This Over Public Wi-Fi, You Are Probably Putting Your Clients’ Information At Risk, Lawyerist Insider, Lawyerist.com©

http://tinyurl.com/ltl8fox

Most legal professionals know that conversations about a client’s case should never happen in a public place. Regardless, there are times when we seem to forget. If you have ever eaten in a popular restaurant close to the courthouse, then I will bet you’ve overheard trial and settlement strategy openly discussed within earshot during lunchtime. This post discusses what should be obvious – keep all confidential information about clients private, not public. -CCE

On several occasions, I have overheard lawyers talking very loudly on the phone to their clients. Coffee shops, of course, but courthouse bathroom stalls seem to be an especially popular place to hold attorney-client phone conversations at length and in great detail, quite loudly. While inadvertent disclosure does not void the privilege, talking loudly from a public bathroom stall is only ‘inadvertent disclosure’ in the sense that the lawyer is a dumbass.

Using public wi-fi without taking appropriate security precautions isn’t quite as bad as discussing settlement strategy in the bathroom at opposing counsel’s firm, but it’s not too far from it. A couple of weeks ago I was curious to see how easy it actually is to see what other people connected to a public wi-fi router are doing. I found out it is really easy. In a couple of minutes, I got explicit instructions that let me scan the network for other computers, pick one, and see the websites it was accessing. I didn’t even have to install anything on my MacBook.

It’s so easy that you could do it, too. It’s so easy that plenty of people are doing it, every day, probably on the public wi-fi networks you use.

Before you send or receive client information over a public wi-fi network (by email, for example, unless you know your email connection is secured), read Lisa’s post, ‘Beware Public Wi-Fi When Accessing Client Information.’ Don’t be the lawyer talking loudly in a public bathroom — er, wi-fi network.

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Over-Delegation? Something Was Bound To Go Wrong!

22 Thursday Jan 2015

Posted by Celia C. Elwell, RP in Law Office Management, Legal Ethics, Supervising Support Staff

≈ Comments Off on Over-Delegation? Something Was Bound To Go Wrong!

Tags

Above the Law (blog), General Motors, J.P. Morgan, Joe Patrice, Legal Ethics, Mayer Brown Simpson Thatcher, Paralegals, Supervision of Support Staff, Synthetic Lease, UCC

Mayer Brown Simpson Thatcher Make Epic Screwup, by Joe Patrice, Above The Law Blog

http://abovethelaw.com/2015/01/mayer-brown-simpson-thacher-make-epic-screwup/

Mistakes happen. It’s why pencils have erasers. But it’s also why law firms install tier after tier of increasingly senior professionals to second-guess every ounce of work product. It’s remarkably effective — and fairly lucrative on an hourly basis.

Unfortunately, the flip side of a tiered system is a tendency toward over-delegation. And that’s how an unwary paralegal ends up costing a bank millions.

era; loaned a good chunk of cash to General Motors as part of a $300 million synthetic loan. It also, in a completely unrelated agreement, joined other lenders in loaning GM $1.5 billion. When GM paid off the first loan, it prepared documents to release J.P. Morgan’s interest in GM property used to secure the $300 million. And that’s when this happened, according to the Second Circuit’s opinion:

A Mayer Brown partner assigned the work to an associate and instructed him to prepare a closing checklist and drafts of the documents required to pay off the Synthetic Lease and to terminate the lenders’ security interests in General Motors’ property relating to the Synthetic Lease. One of the steps required to unwind the Synthetic Lease was -to create a list of security interests held by General Motors’ lenders that would need to be terminated. To prepare the list, the Mayer Brown associate asked a paralegal who was unfamiliar with the transaction or the purpose of the request to perform a search for UCC‐1 financing statements that had been recorded against General Motors in Delaware. (emphasis added)

The paralegal passed the assignment on to one of the dudes in the mailroom and the cheese stands alone. . . .

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Time For A New Office Computer?

19 Monday Jan 2015

Posted by Celia C. Elwell, RP in Apple, Computer Forensics, Confidentiality, Law Office Management, Legal Ethics, Legal Technology, PC Computers, Technology, Technology

≈ Comments Off on Time For A New Office Computer?

Tags

Ball in Your Court, Client Files, Computers, Confidentiality, Craig Ball, Hard Drives, Personal Data

Give Away your Computer, Revisited, by Craig Ball, Ball In Your Court

https://ballinyourcourt.wordpress.com/2015/01/14/give-away-your-computer-revisited/

This is the fourth in a series revisiting Ball in Your Court columns and posts from the primordial past of e-discovery–updating and critiquing in places, and hopefully restarting a few conversations. As always, your comments are gratefully solicited.

Give Away Your Computer 

[Originally published in Law Technology News, July 2005]

With the price of powerful computer systems at historic lows, who isn’t tempted to upgrade? But, what do you do with a system you’ve been using if it’s less than four or five-years old and still has some life left in it? Pass it on to a friend or family member or donate it to a school or civic organization and you’re ethically obliged to safeguard client data on the hard drive. Plus, you’ll want to protect your personal data from identity thieves and snoopers. Hopefully you already know that deleting confidential files and even formatting the drive does little to erase your private information—it’s like tearing out the table of contents but leaving the rest of the book. How do you be a Good Samaritan without jeopardizing client confidences and personal privacy? . . . .

Continue reading →

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Pro Bono Isn’t Charity – It’s A Duty.

19 Monday Jan 2015

Posted by Celia C. Elwell, RP in Law Office Management, Legal Ethics, Pro Bono

≈ Comments Off on Pro Bono Isn’t Charity – It’s A Duty.

Tags

ALM, Aric Press, Kevin O'Keefe, Legal Ethics, Pro Bono, Scott H. Greenfield, Self-Regulation, Simple Justice Blog

Half Court Press, by Scott H. Greenfield, Simple Justice Blog

http://blog.simplejustice.us/2015/01/18/half-court-press/

That law is a profession, not just a business, has long been a theme here, and I haven’t been shy about pounding that theme whenever possible. And yet, I’m particularly wary when the theme is used in ways that blow beyond professionalism as a weapon against lawyers.

Aric Press, retiring from his 16 years as Editor in Chief of ALM (formerly American Lawyer Media), offered his parting thoughts in a paywalled post that was partially copied by Kevin O’Keefe. Among his ‘lessons’ learned while getting his ALM big guy paycheck was this:

Pro bono isn’t charity. I cringed recently when I heard a longtime public interest lawyer refer to pro bono work as what big-firm lawyers do so they’ll have something to put on their tombstones. I’m not that cynical. I think it’s work that lawyers do because they belong to a profession, and professions have obligations to the broader society in which they operate. Otherwise they don’t deserve the privilege of self-regulation and the honor of a special status in our courts. Part of the price for that status is serving those who can’t afford legal services. It’s a duty, in my view, but also an act of self-protection. With outside investment money beginning to slosh around the legal world, the question of bar regulation will be visited again in your futures. If you want to maintain the current framework, you have to pay the dues. It’s a profession, if you choose to keep it one. . . .

Continue reading →

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Attorney Discipline For Drunk Driving. Agree or Disagree?

19 Monday Jan 2015

Posted by Celia C. Elwell, RP in Attorney Discipline, Ethics Opinions, Legal Ethics

≈ 1 Comment

Tags

Drunk Driving, Lawyer Discipline, Legal Ethics, Legal Ethics Opinions, Legal Profession Blog, Mike Frisch

A Not-So-Golden Oldie, by Mike Frisch, Legal Profession Prof, Legal Profession Blog

http://tinyurl.com/m4y2erx

The most overdue District of Columbia hearing committee report (perhaps ever) has finally been filed.

Attorney Wayne R. Rohde was convicted of felony hit and run in Virginia way back in 2005.

After a night of heavy drinking at a D.C. bar called Rumors, he drove home to Virginia. En route, he caused a head on collision that seriously injured a woman, backed his car away from the collision and drove home.

His effort to avoid detection failed in part because he had left his car bumper (with license plate affixed) at the scene.

He managed to convince the Court of Appeals to not suspend him pending the disciplinary proceedings, a departure from the court’s usual (indeed, nearly invariable) practice for felony convictions.

The hearing was competed on January 15, 2008.

The report was filed last Friday – seven years and a day after.

And it stinks.

Continue reading →

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Top Posts for 2014.

01 Thursday Jan 2015

Posted by Celia C. Elwell, RP in ALWD, Android Phones, Citations, File Naming Conventions, Law Office Management, Legal Ethics, Legal Technology, Legal Writing, Legalese, Microsoft Office, Office Procedures, Outlook, Readability, The Bluebook

≈ Comments Off on Top Posts for 2014.

Tags

Android Phones, Legal Citation Format, Legal Ethics, Legal Writing, Legalese, Microsoft Outlook, Top Posts for 2014

Here they are – the posts ranked highest during 2014, the first full year for this blog. Posted in order of popularity, it is an interesting mix. Many thanks for stopping by. -CCE

Android Users – Good Advice And Alternative Options For Google Calendar Sync.

https://researchingparalegal.com/2014/07/09/android-users-good-advice-and-alternative-options-for-google-calendar-sync/

Peter Martin’s Introduction to Basic Legal Citation — An ALWD and Bluebook Cheat Sheet.

https://researchingparalegal.com/2013/10/31/peter-martins-introduction-to-basic-legal-citation-an-alwd-and-bluebook-cheat-sheet/

Legal Ethics Head’s Up – Don’t Get Drunk, Move A Dead Body, And Lie To Police.

https://researchingparalegal.com/2014/02/10/legal-ethics-heads-up-dont-get-drunk-move-a-dead-body-and-lie-to-police/

What The Heck Does “SS” In An Affidavit Mean Anyway?

https://researchingparalegal.com/2014/05/25/what-the-heck-does-ss-in-an-affidavit-mean-anyway/

Plain English Tools include Gobbledygook Generator.

https://researchingparalegal.com/2013/11/20/plain-english-tools-include-gobbledygook-generator/

Please Use Electronic File Naming Conventions!

https://researchingparalegal.com/2014/03/29/please-use-electronic-file-naming-conventions/

Sayeth or Saith? Actually, It’s Neither.

 https://researchingparalegal.com/2014/02/22/sayeth-or-saith-actually-its-neither/

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What Is A “Zero Knowledge” Cloud And Why You Should Care.

24 Wednesday Dec 2014

Posted by Celia C. Elwell, RP in Clouds, Confidentiality, Document Retention, Law Office Management, Legal Ethics, Legal Technology, Malpractice, Technology, Technology

≈ Comments Off on What Is A “Zero Knowledge” Cloud And Why You Should Care.

Tags

Client Confidentiality, Clouds, Encryption, Legal Technology, SpiderOak, Steven Nelson, U.S. News & World Report, Zero Knowledge

‘Zero Knowledge’ Encrypted Cloud Service Sees Business Boom, by Steven Nelson, U.S. News & World Report

http://tinyurl.com/q9fj4l8

If you have been paying attention, you have heard about “zero knowledge” clouds — and you are thinking about changing from Drop Box or other clouds that can access the information you put in them. If you know nothing about zero knowledge clouds, don’t stop here. Read more about them, and decide whether it is time for your firm to change to a more secure cloud platform. -CCE

File-storing service SpiderOak says it’s experiencing a business boom – rapidly nearing one million users and doubling its site metrics in six months – amid a constant trickle of news reports revealing Internet surveillance by the government.

Files stored using SpiderOak are encrypted and their contents unknown – and unknowable – to the company. Sharing such files will soon be ‘zero knowledge,’ too, as the company prepares to roll out Crypton, its open source app-building framework, which will be publicly available within the next couple months.

‘Essentially what we did was we inverted the Internet,’ says CEO Ethan Oberman. ‘We created a world where the server is actually a big dumb machine. It only sees encrypted data blocks.’

A free version of the file-hosting service offers 2 GB of storage in exchange for a name, email address, username and password.

‘We don’t really fact check that information,’ Oberman says.

The company does know the IP address of users, he says, but IP-masking browsers – such as Tor – can conceal that information as well, making it possible to store files without disclosing any identifying information.

If the government were to come to the company with a valid legal demand for data, Oberman says, ‘We could turn over the data, but it is literally in encrypted data blocks and not decryptable by us. The only way it’s decryptable is if you have the key, which we do not maintain.’ . . .

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All Types Of 2015 Internet Privacy Protection Sites.

14 Sunday Dec 2014

Posted by Celia C. Elwell, RP in Clouds, Computer Forensics, Computer Virus, Cybersecurity, Document Retention, Health Law, HIPAA, Law Office Management, Legal Ethics, Legal Technology, Technology, Technology

≈ Comments Off on All Types Of 2015 Internet Privacy Protection Sites.

Tags

LLRX.com, Marcus P. Zillman, Privacy Protection

Guide To Privacy Resources 2015, by Marcus P. Zillman, LLRX.com

http://www.llrx.com/features/privacyresources2015.htm

The Guide to Privacy Resources 2015 is a comprehensive listing of privacy resources currently available on the Internet. These include associations, indexes, search engines as well as individual websites and sources that supply the latest technology and information about privacy and how it relates to you and the Internet. These resources and sources will help you to discover the many pathways available to you through the Internet to find the latest privacy sources and sites. . . .

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Attorney Disbarred For Mishandling Administration of Mother’s Estate.

06 Saturday Dec 2014

Posted by Celia C. Elwell, RP in Ethics Opinions, Legal Ethics, Malpractice, Probate, Probate and Trusts, Rules of Professional Responsibility, Trusts, Wills

≈ Comments Off on Attorney Disbarred For Mishandling Administration of Mother’s Estate.

Tags

Disbarred Attorneys, Discovery, Ethical Misconduct, Frivolous Motions, Legal Profession Prof Blog, Mike Frisch, Probate, Sanctions

Brother Can You Spare A Disbarment? by Mike Frisch, Legal Profession Prof Blog

http://tinyurl.com/m8bcrmw

The Washington State Supreme Court has disbarred an attorney for misconduct in connection with the administration of his mother’s estate.

The attorney was appointed as personal representative on his mother’s death in 1995. He lived with her at the time of her death and had his law office in her home.

The estate was to be equally divided between him and his three brothers.

The court affirmed findings that the attorney had engaged in frivolous motions and appeals, ignored discovery obligations and mis-valued estate assets.

In this case, the hearing officer reasonably concluded from the evidence presented at the hearing that Jones filed frivolous motions and appeals that harmed his brothers and the administration of justice. Jones filed numerous motions and appeals in the trial court, the Court of Appeals, and this court. Each motion was denied, and sanctions were awarded against Jones. Because Jones received sanctions, the hearing officer reasonably concluded that Jones was put on notice of the frivolous nature of his motions before refiling and appealing them. Like in Sanai, the hearing officer did not rely solely on a particular judicial ruling, but rather used judicial decisions as evidence that Jones filed repetitive frivolous motions that resulted in sanctions. The hearing officer’s conclusions were additionally supported by the testimony of six witnesses, resulting in over 1,500 pages of transcripts, as well as nearly 200 exhibits.

The court found seven aggravating factors including refusal to acknowledge the ethical violations

Jones argues that the record does not support refusal to acknowledge because he is not required to agree with the charges made or to confess. However, the aggravating factor of refusal to acknowledge the wrongful nature of conduct was correctly applied. Jones continued to file motions, lawsuits, and appeals even after being sanctioned numerous times for the frivolous nature of such filings. By receiving sanctions, Jones was aware of his RPC violations but persisted with his conduct.

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Is Email Between You And Your Client Safe? No, And This Is Why.

01 Monday Dec 2014

Posted by Celia C. Elwell, RP in Android Phones, Apple, Blackberry Phones, Clouds, Confidentiality, Emails, Encryption, iPad, iPhones, Legal Ethics, Legal Technology, Malpractice, PC Computers, Technology

≈ Comments Off on Is Email Between You And Your Client Safe? No, And This Is Why.

Tags

ABA Legal Ethics Opinion, Allen Mihecoby, Email, Encryption, Gmail, Hacking, Internet, Lawyerist Blog, Lisa Needham

How to Encrypt Attorney-Client Communications, by Lisa Needham, Lawyerist Blog (with hat tip to Allen Mihecoby, CLAS, RP!)

http://tinyurl.com/kfrpqz3

If you have decided you need to get serious about client data protection, you will need to consider encrypting both your data and your communications. We have previously covered how to encrypt your data and will focus here on how to encrypt your email communication.

What Is Encryption?

Simply by using the Internet, you are probably using some sort of encryption scheme during some activities, whether you know it or not.

Encryption is simply the act of turning your data into unreadable gibberish. If your data is intercepted or hacked, the thief now has nothing but a pile of garbage.

End-to-end encryption is a must for transferring sensitive data across the internet. In end-to-end encryption, your data is encrypted while it travels towards your intended location and the same encryption occurs on the reverse trip. Your bank (hopefully) uses end-to-end encryption. Your practice management software (hopefully) uses end-to-end encryption if it stores and syncs data remotely. This sort of encryption is done for you without any effort on your part, as it is just a standard feature of the infrastructure you are using to bank or update client data or similar activities.

Why Do You Need to Care?

A few years ago, the ABA issued a formal ethics opinion stating that if there is a significant risk that a third party might gain access to the email, attorneys have to warn clients about that risk.

This poses a problem, because unlike your bank and practice management software, email is usually unencrypted. This is true whether you are using a desktop client or a web-based email like GMail. . . .

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Do You Ever CC Clients On Emails? Here’s Why You Shouldn’t.

28 Friday Nov 2014

Posted by Celia C. Elwell, RP in Confidentiality, Emails, Law Office Management, Legal Ethics, Legal Technology, Malpractice, Office Procedures, Rules of Professional Responsibility

≈ Comments Off on Do You Ever CC Clients On Emails? Here’s Why You Shouldn’t.

Tags

Client Confidentality, Email Address, Emails, Lawyerist Blog, Legal Ethics, Rules of Professional Responsibility, Sam Glover

Don’t CC Clients on Emails, by Sam Glover, Lawyerist Blog

http://tinyurl.com/mrm3ucz

This one seems like a no-brainer, but I suspect many lawyers and paralegals alike have not realized the danger in this practice. -CCE

As a general rule, you should not CC your clients on emails.

First, because it gives every other recipient a chance to communicate directly with your client. In fact, it looks like an invitation to do so. Opposing counsel should know better, but even they might use Reply All accidentally, accidentally-on-purpose, or maybe even intending — albeit misguidedly — to be helpful.

In the case of recipients who are not bound by the rules of professional responsibility, you can hardly be surprised if they take the inclusion of your client’s email address as an invitation to keep them in the conversation or communicate with them directly. And remember that the recipient might forward your email, giving anyone not already included the chance to do so. This could be harmless if your email is related to a friendly business transaction. It could also be disastrous.

Don’t forget that clients can make mistakes, too. Even if you BCC your client to avoid the above problems, it could be your client who uses Reply All.

Second, part of your job is to counsel your client, which is difficult to do without providing at least a sentence or two of summary or context or explanation. If all you do is CC your client on every email (or forward every email with little more than “FYI”), you are missing a chance to do your job.

The better practice is usually to wait until the end of the discussion (or at least a decision point), so you can bring your client up to speed with a brief summary, some context, your analysis, the options you need to discuss, etc. Go ahead and include all the back-and-forth if you like, but don’t just hand it off. It is safe to assume given the fact of your representation that your client wants you to use your legal acumen to help them understand what is going on.

So don’t CC your client. There are certainly some exceptions to this ‘rule,’ or times when it doesn’t really matter. But at a minimum you should think twice before adding your client to the CC or BCC field of an email you are about to send.

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